The idea in one picture
Think of it as a night watchman. He walks the shelves while everyone sleeps, writes down what's missing, and leaves a note on your desk. You don't need to stay up with him — the note is waiting when you arrive.
What the email looks like
Every bakery gets its own email, branded with its own colors. It's short, focused, and built to be read in half a minute — during the first coffee, before the day begins.
Good morning. Two items are out of stock, five are running low.
A full spreadsheet is attached for anyone who wants the numbers. Have a good day.
What actually happens, step by step
Before the bakery opens, our system quietly compares what you currently have against the minimum levels your team has set for each material. No one has to click anything — it just runs.
Two categories matter here:
- Out of stock — the shelf is empty, production may be affected today.
- Running low — below your own minimum. Time to plan the next order.
Everything else — the healthy stock, the extras, the fresh lots — is deliberately left out. You only hear about what needs a decision.
The email is written, branded with your bakery's colors, and delivered to the address your team designated. If two bakeries are on the platform, they receive two completely separate emails — never mixed, never shared.
If nothing is out and nothing is low, the email is simply not sent. No "all clear" message cluttering your inbox. If you wake up and there's no alert, you know the shelves are in good shape.
Once a material is restocked above its minimum, it drops off the list by itself. No action needed to "clear" it. The system follows your reality, not the other way around.
Why so simple
Most software tries to alert you about everything: logins, syncs, reports, KPIs, weekly summaries, monthly reviews. The result is that people stop reading them — including the ones that actually matter.
We went the other way. One alert. Once a day. Only what needs your attention. That's the whole design. It's the reason people actually read it.
✅ What the alert does
- Tells you exactly what ran out
- Tells you exactly what's running low
- Shows the current quantity and your minimum
- Arrives before your day begins
- Disappears by itself once the problem is fixed
- Stays quiet when nothing needs doing
🚫 What the alert never does
- No dashboard to log into
- No "click here to see more"
- No upsells or marketing inside
- No fake urgency
- No daily spam when you're fine
- No third parties copied on the message
Your data, your rules
The alert only knows what it needs to know: material names, current quantities, and your own minimum levels. That's it.
- Recipes are not part of the alert. We never see them.
- Costs are not part of the alert. They stay inside your bakery.
- Customers are not part of the alert. Not our business.
- The email goes only to you. No copy to Coral Soft Bake, no analytics tracking.
- You can stop it any time from your own settings. No calls, no forms, no friction.
The point
A bakery's day starts early, and the last thing anyone needs is another system begging for attention. The alert exists to do the opposite: work quietly in the background, speak only when it has something useful to say, and then get out of the way.
Document version 1.0 · Last updated October 2026
Coral Soft Bake — technology provider for bakeries